Portrait of Rahul Telang, Managing Director India, showcasing his professional profile.
Rahul Telang
Managing Director India
+91 9168875401
Apply Now

Administrative Assistant India (m/f/d)

Pune | Full-Time | Administration

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Our mission

As an Administrative Assistant, you are the central pillar of our daily operations in India. At the core, you keep our office running smoothly. Beyond that, you support the Managing Director and help drive growth by connecting with new customers. Your role is to ensure efficient and precise organization so that everyone can focus on what matters most – innovation and excellent customer service.

Our vision

At Dlubal Software, we believe that shared success is built on strong organization and dedicated employees. Since our founding, we have been developing innovative software solutions for structural analysis and structural design that are used by thousands of engineers worldwide. As our India subsidiary grows, your work directly shapes how efficiently we serve our customers and how well we build our local team.

Your Benefits at Dlubal Software

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Wellbeing

  • Health insurance
  • Annual leave, sick leave, and national holidays in accordance with our HR policy
Presentation of clear goals and development opportunities in a modern and inspiring environment

Career

  • Permanent, full-time contract based in Pune
  • Direct, day-to-day collaboration with the Managing Director and hands-on exposure to how a business is run, not just administrative tasks on the side
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Growth

  • Work closely with international clients and colleagues
  • Gain valuable experience in a dynamic, global environment
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Culture

  • A welcoming and collaborative international workplace
  • Regular team events and opportunities to connect with colleagues throughout the year

Your profile

  • You have a completed bachelor’s degree/diploma in Business Administration, Management or equivalent
  • You have at least three to four years of professional experience in administration, office management or a similar role
  • You have experience in recruiting support, pre-sales or customer-facing work, which is a strong plus
  • You have very good English skills, both written and spoken
  • You are proficient in standard Office applications (Word, Excel, PowerPoint) and work in a structured, precise manner
  • You are able to reliably coordinate multiple tasks at the same time
  • You are willing to relocate to our headquarter in Pune and to join as soon as possible

Your Contribution to Success

  • Run the day-to-day administrative and organizational operations of our Indian subsidiary
  • Organize the Managing Director's calendar, meetings, business travel, training sessions, trade shows and other company events
  • Coordinate communication with customers, partners and universities with precision and quick responsiveness
  • Support the recruiting process for our growing India team by planning interviews in collaboration with the Managing Director
  • Manage customer data and sales activities in our CRM system while ensuring high data quality
  • Assist with the entire sales administration process, including quotations, invoicing, licensing, and payment follow-up

Contact details

Rahul Telang
Managing Director India

Phone: +91 9168875401

Dlubal Software.
40 Years of Expertise
Meet Innovation.

Since 1987, Dlubal Software has combined expertise and innovation to provide intuitive solutions for structural and CFD analysis, supported by over 350 employees in 11 locations worldwide.

About Company
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Your Path to the Dlubal Team

Have you found your dream job at Dlubal Software? Perfect! Then simply send us your application documents online. You can find out more about the next steps in the application process here.

Receipt of Your Application

You can submit your application online via our Careers page.

Within 48 hours, our HR team will check your application for completeness and ensure that you meet the basic requirements for the advertised job.

Phone Interview

Your personality is important to us! That's why we invite you to a 20-minute phone interview in a second step. The purpose of this interview is to find out more about your personality, experience, and qualification.

We want to make sure that your skills are a good match for the job vacancy.

Interview

If you have convinced us in the phone interview, we will invite you to a virtual interview with our COO and, if applicable, the department heads to go into more detail and answer technical questions.

Trial Day

Take advantage of the trial day to gain exciting insights into our company, our way of working, and your future team.

After the trial day, you will receive prompt feedback on how to proceed. In the best case scenario, you will soon be part of the Dlubal team yourself!

Team Insights

Meet the people who drive our success forward every day. Committed and always enjoying what they do: that's the Dlubal team.

"Being part of Dlubal’s sales team means working with people genuinely invested in your success. We collaborate, share knowledge, learn from each other, and celebrate milestones together. The support and camaraderie create an environment where growth is encouraged, and every achievement is valued."

Ansley Varela
Administration and Sales Assistant

Ansley Varela from Administration and Sales in portrait photograph.

"At Dlubal Software, I have the opportunity to explore cutting-edge technologies that are shaping the future. By developing solutions that bring artificial intelligence to life, I can see firsthand how my work impacts people's everyday lives. Constant innovation keeps me alert and energized."

Jaroslav Brož Head of Technology

Portrait of employee Jaroslav Brož in a corporate office setting.

“Working in Sales at Dlubal, I have learned that success depends on motivation and passion. Performance is key, and the culture of excellence constantly challenges me. Being part of a dynamic team promotes both personal and professional growth, while every challenge provides the opportunity to reach new heights together.”

Erik Bücher Sales Representative

Erik Bücher, an experienced sales employee, photographed for a company profile.

"I am responsible for ensuring that every detail of our programs meets the highest quality standards. My goal is to ensure that our products not only perform at the highest level, but also truly deliver value to our customers and make their work easier. This role allows me to constantly improve and contribute to the development of our software solutions, which is very motivating for me."

Ondřej Šupčík Quality Manager

Portrait of Ondřej Šupčík, an employee, showing his professional profile.

"I enjoy diving into different areas of online marketing and exploring new strategies with the latest tools. Every working day is varied, creative, and exciting, especially with the support of my great colleagues who make the experience even more enjoyable."

Nicole Schrameier Online Marketing Manager

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